HR Assistant
Are you looking to use your skills to make a lasting difference to children, young people and families?
We are recruiting for a HR Assistant to join a team that is passionately committed to empowering children, young people, and families to build resilience through the healing of adverse childhood experiences and trauma.
About Kids Inspire
Kids Inspire (KI) provides a range of therapeutic and community services across Essex (the charity is also growing into Thurrock and Suffolk) for service users who are impacted by mental health challenges and trauma. We have a range of highly qualified therapists offering strong management support and peer support throughout our team. Launched in 2007, by the CEO and Clinical Director, Sue Bell OBE DL, Kids Inspire has a track record of success, a highly engaged board of trustees, and a determination and drive to make a sustainable difference in the lives of children, young people and families.
The opportunity
We are seeking a highly motivated, enthusiastic and organised HR Assistant to provide professional, confidential and efficient HR administration support to our HR Manager and the wider team where needed.
In working for Kids Inspire, we offer a range of benefits, including additional leave, sick pay, free onsite parking, clinical meetings involving a wealth of varied clinical expertise and additional training, flexible working options and more. For more information about what Kids Inspire can offer, or to apply, please email christie@kidsinspire.org.uk.
General details
Job Title: HR Assistant
Location of the Job: Head Office, Kids Inspire, Hargrave House, Hollycroft, Great Baddow, CM2 7FW
Contractual Terms: Permanent Contract
Hours: Part time 15 hours per week, Mon to Fri with flexibility to work evenings and weekends when required.
Salary: Band 4 (£25,204 to £26,676 FTE) subject to experience
Staff Benefits: Onsite parking, Wellbeing days, Workplace pension
Key responsibilities include, but are not limited to:
assisting with the recruitment processes: placing advertisements, managing the application process, reviewing CVs, arranging interviews, ensuring all pre-employment checks and safeguarding training is undertaken prior to employment start date
undertake Safer Recruitment Training when required
assist with daily internal and external enquiries related to the HR Function, escalating where necessary to the HR Manager
provide administration support of the monthly payroll process, including recording of contractor fees on Xero
manage safeguarding training for new and current staff using an online platform
manage DBS applications for new staff and repeat applications for current staff, in line with company procedure
manage holiday requests and sickness absence using an online platform
respond to reference requests and school third party checks documentation
assist with auditing employee records annually
maintain up-to-date employee records and ensure data accuracy in our HRIS
ad hoc reporting, correspondence, and administrative duties
ensure adequate numbers of fire officers and first aiders are in place
ensure all HR tasks are completed on time and meet employment legislation and government guidelines
attend business team and full team meetings
Requirements and conditions
Proven excellent HR administrative experience
CIPD Level 3 Foundation Certificate in People Practice (or already enrolled and working towards this)
Good knowledge of Safer Recruitment principles
Good knowledge of employment law
Excellent written and verbal communication skills
Excellent interpersonal skills
An eye for detail
A good level of computer literacy, including Outlook, Word and Excel
Ability to meet tight deadlines under pressure with good organisational and planning skills
Able to work independently and as part of a team
A ‘can do’ attitude
An understanding of the importance of confidentiality
To carry out the above tasks in an efficient, pro-active and effective manner.
To act as ambassador for Kids Inspire
The duties described in this job description must be carried out in a manner which promotes equality of opportunity, dignity and due respect as outlined in the Equal Opportunities Policy of Kids Inspire.
Reasonable adjustments will be considered as required by the Equality Act 2010.
You will be subject to an enhanced check of criminal records via the Disclosure and Barring Service.
Kids Inspire reserves the right to alter the content of this job description, after consultation, to reflect changes to the role or services provided, without altering the general character or level of responsibility.
At Kids Inspire, we continue to build and promote an inclusive culture that encourages, celebrates, and supports diversity and offers equality of opportunities in all aspects of employment. Applicants with the required qualifications will receive due consideration without regard to their race, colour, religion, age, sex, sexual orientation, marital status, gender identity, national origin, or disability.
To apply
To apply, please send your CV to Christie Brown at christie@kidsinspire.org.uk with a supporting letter. Your cover letter should express your specific interest in and qualifications for this role as well as a response to these questions:
1) What does it mean for you to have a commitment to diversity and equity?
2) How can you demonstrate that commitment and how would you see yourself demonstrating it at Kids Inspire?
Applications will be accepted and reviewed until the position is filled. If the position is visible on our website, it remains open.